Privacy Policy

Privacy Policy

Effective Date: September 9, 2025 

Practice Name:  Hands On Occupational Therapy, LLC

Website: www.hoothelps.com

Location: Portland, OR

We take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your personal and health information through our website and related services.

1. Information We Collect

We may collect the following types of information:

* Personal Information: Name, email, phone number, child’s name or age, and other details you provide through contact or intake forms.

* Health Information (PHI): When you submit forms related to therapy services, we may collect health-related information protected under HIPAA.

* Automatically Collected Data: We may use cookies and similar technologies to collect data such as IP address, browser type, and website usage (e.g., through Google Analytics).

* Third-Party Tools: If you book an appointment via tools like Calendly or submit forms through Google Forms or another embedded service, those platforms may also collect and store your information.

2. How We Use Your Information

We use the information collected to:

* Respond to your inquiries or appointment requests

* Provide pediatric occupational therapy services

* Communicate important updates about your child’s care (with appropriate consent)

* Improve our website and services

* Comply with legal and regulatory requirements

3. HIPAA Compliance

As a healthcare provider, we follow the **Health Insurance Portability and Accountability Act (HIPAA)** to protect your and your child’s health information (Protected Health Information or PHI). Any PHI you submit through this website or related tools is handled in accordance with HIPAA regulations.

Please note that **email and contact forms are not guaranteed to be HIPAA-secure**. Avoid sharing sensitive medical information through these channels unless otherwise noted as secure.

4. Third-Party Services

We may use third-party tools such as:

*  Google Forms / Google Workspace, Simple Practice, Google Analytics 

These services may collect, process, or store your data independently. We recommend reviewing their individual privacy policies for more information.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. However, no method of transmission over the internet or electronic storage is 100% secure.

6. Your Rights

Depending on your location and applicable laws, you may have the right to:

* Access your personal or health information

* Request corrections or deletions

* Withdraw consent for certain data uses

For HIPAA-related inquiries or requests, please contact us directly.

7. Children’s Privacy

We do not knowingly collect personal information from children without the consent of a parent or guardian. All services are intended to be initiated by the child’s legal caregiver.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised "Effective Date."

9. Contact Us

If you have any questions about this Privacy Policy or need corrections to your information, please send an email to deb@hoothelps.com